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An efficient and automated permit process for intelligent access


In this project phase, we are exploring possibilities to enhance construction transports in a smart manner. We aim to enable increased load capacity to reduce the number of transports. Here, you can read more about how the city center can be improved through clear communication about permits and their conditions. Through a more efficient and automated dispensation management, we are creating a more sustainable infrastructure.

Objectives and Purpose

  • More efficient utilization of the existing road network
  • Improved communication of requirements and conditions upon permit approval. That is, the city's ability to facilitate digital dispensations has increased
  • More accessible and user-friendly information for the driver about the dispensation and its conditions is enabled
  • Better control over the entire permitting process for various stakeholders


Transport vehicles sometimes require various kinds of permits to drive on a specific road or in a particular area. This could involve, for example, being allowed to drive heavier vehicles or during times that are normally not permitted (like during nighttime). If the road where the vehicle is supposed to drive is owned by a municipality, it is the municipality that issues the permits. In general, the process of applying for a permit is quite analogous. The request for a permit is submitted to the city via email, and the application is reviewed, and the city then issues the permit. The permit contains the applicable conditions and is sent back to the transporter as a PDF file. The document must be able to be presented during inspections and thus needs to be always available in the vehicle when driving on a permitted route (in paper form, on a tablet, or similar). 

With new technology comes new opportunities. Today it is possible to control the operation of a vehicle more automatically, such as using geofencing to control the speed of vehicles. To include this kind of technology as a condition in permits granted it could be possible to grant new types of permits that previously haven’t been granted. This is because the road authority has this extra assurance that the restrictions on the permit will be followed. With technical solutions, it could also be possible to give more assistance to the driver by publishing information on a separate tablet or in the HMI about certain terms when driving in a restricted area.  

What will be tested in this part of the project?

In this test, the focus is on how the city can communicate the permit and terms that apply to a given permit, such as approved routes/areas, speed, and times. The information can then be consumed by the transporter either by integrating it into the vehicle (where the vehicle regulates itself automatically) or by providing the driver with information on an external smartphone or tablet. This could be a PDF file, but it could also be another type of electronic version, as long as the driver can show the permit information. The purpose of this is to initiate the city's journey towards digitally and dynamically communicating information and managing permit issuance. 

Who is participating in the test?

CLOSER, M Logistics, Stockholms stad, Scania and Technolution

With support from: Heidelberg Materials, Trafikverket, Göteborgs stad, Volvo Lastvagnar, GU, VTI and KTH

Do you want to know more about the test?

Felicia Hökars

Felicia Hökars

Project leader